We have created this page as your one stop shop for all things Human Resources at the Trust based off guidance available on YourSpace.
FAQs
Our health management system (provided by Empactis) has two products to support you manage unplanned absences from work. Other forms of absence such as carers or compassionate leave are to be reported by calling your manager directly.
- Absence Manager supports staff and managers to record sickness absence.
- HR Case Manager assists managers with the monitoring, recording and management of staff absences.
- You will also find a link to information which will support referrals into our Occupational Health and Wellbeing Service.
Find out more about these systems on YourSpace.
FAQS
Q: How do I report my sickness?
A: Sickness absences must be reported by calling: 0330 818 6439 You will need to use your assignment number. This can be found on your payslip. Bank workers are to continue reporting their absences via the Temporary Staffing Office.
Q: When do i need to provide a medical certificate?
A: If you are absent from work due to sickness for less than three consecutive days then you do not need to submit a certificate. If you are absent from work due to sickness for more than three consecutive days, but less than eight consecutive days should submit a self certified sickness Absence Notification (refer to Appendix 1 in the HR07 policy). If you are absent from work due to sickness for more than seven consecutive days then you should submit a Statement of Fitness for Work (GP fit note) which should be submitted to the manager within three calendar days of the 8th day of sickness absence.
Q: What happens if a sick note is not provided?
A: You will be recorded as unauthorised absence.
Q: What are sickness stages?
A: For further information on this, please find the HR07 policy and toolkits.
Q: I am having planned / unplanned surgery - will I trigger a stage?
A: For planned and unplanned surgery there will be a known recovery period and you should be fit to return to work following this recovery. Under such circumstances monitoring will not be initiated, however, if the recovery period is exceeded, then monitoring will begin under long term sickness absence and occupational health guidance will be sought for support and guidance on a return to work.
Q: I am off sick and dont think I can return to my job - I would like to be redeployed
A: Colleagues cannot opt to be redeployed. Medical redeployment can only be agreed following approval from Occupational Health.
Q: I have issued a stage letter - where do I send a copy to?
A: This should be sent to your Divisional HR Team via their generic email address.
Trust Wide Support Services - corporateandIMsickness
Mental Health Care Division - MHCD
Secure Division - SecureDivisionSickness
Community Care Division - CommunityCareDivisionHRTeam
In areas where registration to the DBS update service is mandatory, colleagues can claim back the £16 registration fee. Colleagues must pay this yearly payment and reclaim this back by providing payment confirmation and submitting an online claim form on the Your HR section on SharePoint
More information can be found in HR16: Disclosure and Barring Service Checks (CRB/DBS).
This section provides a quick guide for staff that may have received approval to make claims for their excess travel costs following a change in their work base. For more details information, please read HR24 Corporate Travel and Subsistence Policy.
What are excess travel costs
Excess travel is defined in the Agenda for Change Terms & Conditions handbook (section 17) as:
‘Reimbursement of the additional (excess) travelling costs incurred when employees are required to change their base of work following a reorganisation or merger of NHS employers, or when they accept another post as an alternative to redundancy.
Reimbursement applies only to the additional cost incurred compared to the colleague’s previous home-to-work travel arrangements. Payments can be made for a period of up to 4 years, are paid at the reserve rate within AFC and are subject to tax and National Insurance in line with HM Revenue & Customs commuting regulations.
How to make an excess travel request
If you are eligible for Excess Travel, you will be advised of this by your Divisional HR representative. Your manager will is responsible for completing an Excess travel authorisation form.
Completed forms should be returned to expenses
Instructions will be emailed to your manager about how you can make an excess mileage claims, which they should share with you.
How to make an excess mileage claim in SEL
Once your Excess Travel Authorisation has been granted, you will have an extra option in the left and menu within the claims section.
Select this box highlighted in the image below, which will automatically generate an excess mileage rate claim with the pre-approved number of miles. This pre-approved number represents the difference in distance between your home to old work base, and your home to new work base.
To add a return home journey, tick the box and input a ‘2’ in the section marked ‘Claim Allowance Number of Allowances’. This can be done for each day which you commute to your normal place of work.
Colleagues who have completed 25 and 40 years of service in the NHS year will be eligible to receive a Long Service Award for their great achievement and dedication to the NHS. Staff employed on fixed term contracts or part time employment will be eligible on the same terms as staff employed on full time contracts.
If you would like to recognise a colleague who has worked in the NHS for a long time, please email the details to communications
The list of colleagues eligible for the award will be on the Employee Long Service Report, which will be available on the BiT. This information will be sent to the Events Manager and the member of staff will be invited to the Star Awards ceremony.
Find out more in our HR-G8 Long Service Retirement Award Policy.
Visit our pay YourSpace page in the first instance, if you are still facing issues, please speak to your manager initially. If they cannot resolve the issue, please contact payroll on 0151 290 4654.