Ward Guardian: Smarter Rostering for Better Care

Mersey Care NHS Foundation Trust is working with Oceansblue to transform how we manage rosters - making them more compliant, predictive, and staff friendly. At the heart of this initiative is the Ward Guardian Console, an AI-powered compliance tool designed to support Operation and Service Managers to make informed decisions with confidence.

What is the Ward Guardian Console?

Ward Guardian automatically reviews every roster and provides clear, actionable guidance to help:

  • Spot compliance risks early
  • Strengthen Confirm and Support meetings
  • Align rostering practices with Trust policies
  • Reduce reliance on agency staffing
  • Improve staff wellbeing.

The tool is tailored to meet the needs of operational leadership, helping managers oversee rostering practices across services with greater clarity and control.

New users of the console should arrange initial training with the Oceansblue team. These sessions provide a solid foundation before using the videos for ongoing support. Please contact: chloe.webb@merseycare.nhs.uk

To help managers and teams get the most from Ward Guardian, we’ve created a series of short, practical training videos - see below.

These resources provide short, practical demonstrations to help users understand how to interpret key insights, navigate the console effectively, and maximise the benefits of automated rostering oversight

Introduction to console - Ward Guardian Console - 01 Introduction - Video generated with Synthesia

Subscriptions - Ward Guardian Console - 10 Subscriptions - Video generated with Synthesia

Confirm and Support - Compliance Console - Scenario 1 Confirm and Support Meeting - Video generated with Synthesia

Finding Unit Performance Outliers - Compliance Console - Scenario 2 Finding Unit Performance Outliers - Video generated with Synthesia

Comparing Divisional Compliance - Compliance Console - Scenario 3 Comparing Divisional Compliance - Video generated with Synthesia

Meaningful Approvals - Compliance Console - Scenario 4 Meaningful Approvals - Video generated with Synthesia

Please click on the link below to access the roster crib sheet, which runs through where to find the Ward Guardian KPI information on the Roster Analyser.

Rostering Best Practice: Approver guide for Roster Analyser

The eRoster Team is here to support you alongside Oceansblue, ensuring you get the most from Ward Guardian and Optima. Each division has a dedicated eRoster Coordinator who can assist with:

  • Optima (HealthRoster) training
  • Unit demand template reviews
  • Roster amendments and analyser support

Please contact your divisional lead for tailored assistance:

For general queries or if you're unsure who to contact, please email ERoster@merseycare.nhs.uk.