We are a leading care provider and our events – especially those where we have guests – should always look and feel of the highest quality, reflecting our status and the professionalism of our staff and services. Your event should make a strong and positive impression and we want to help to deliver that.
We have compiled a list of venues available to you when you are holding an event. Please note the prices listed for each venue are a starting price and may increase as you add on extras.
How many people are you expecting to attend your event?
FAQs
Q: How do I decide which venue to book?
A: Some things to consider when choosing a venue:
- For all events, we recommend considering internal room hire and charitable spaces first, before looking externally, whenever possible
- How many people are attending your event? Our venue listings (above) can be filtered by the number of people you expect to attent the event
- Do you have a budget? Check out our venue listings (above) along with indicative prices
- Who is your audience? Make sure you pick the best location for everyone to access
- How will people get to the venue? i.e. does it have public transport links?
- Is there car parking available?
- What are the event requirements? If you need break out rooms, additional space for demonstrations or a market place, please contact our Events Manager who will be able to advise on the best space for your event
- When is your event? If your preferred venue is booked, please speak with our Events Manager for advice on alternatives.
Q: What is a Day Delegate Rate (DDR)?
A: A Day Delegate Rate (DDR) is a package that a venue puts together for an event. All DDRs will vary depending on the venue, but they will all include:
- Room hire
- Three servings of tea and coffee
- Lunch (menu will vary depending on venue)
- Projector and screen
- Stationary on tables (type of stationary depends on venue).
You can purchase add on items to a DDR including:
- Pastries
- Biscuits
- Lunch upgrade.
Q: Which layout should I use?
A: Most venues will offer theatre or cabaret layout set ups.
- Theatre style allows you to fit the most people in the room but would only be recommended for shorter meetings/events.
- Cabaret style is tables with six or eight chairs per table facing the screen (number of chairs depends on the size of the table). Cabaret is recommended for full day conferences.
Small meetings of up to 20 people can also use boardroom style. Boardroom style is a group of tables together and seating around the outside facing each other.
Q: How can I make sure my event is family friendly?
A: If you would like a family friendly event please speak to the Events Manager.
Q: I’ve found a suitable venue, what next?
A:Once you have selected a venue, you will need to check availability and what is included in the price.
Is the room available, and does it fit your budget?
What extra equipment will you need to hire to make the space work for you?
Q: What information do I need to provide when booking an event?
A: When confirming your event, you will need to provide your minimum numbers of delegates, open and close timings and a PO number.
Once you have signed your contract you cannot lower the cost or number of contracted delegates. The venue may also not be able to move the date once an event is confirmed.
Q: Is there a minimum or maximum number of attendees when booking an event?
A: Yes, every venue will have a minimum number of people for the each room unless you book the room on a room hire basis. Every room will also have a maximum number of delegates which is decided by the venue based on their fire restrictions. You will be able to fit more people in the room if you have your layout as theatre rather then cabaret.
Our venue listings (above) can be filtered by the number of people you expect to attent the event.
Q: Can I make changes to my booking after it's been confirmed?
A: Yes, you can make some basic changes but you cannot do anything that will reduce the cost of your booking. If you do, you will still pay the amount you are contracted to. You can request a change of date once a contract has been signed but the venue has no obligation to accept this.
Q: Can I view the event space before booking?
A: Yes, all venues will offer you a tour of the space before you sign a contract.
Q: How far in advance should I book my event?
A: For events with a clinical audience a six week notice period is advised to make sure they are available on your chosen date. To ensure your chosen venue is available, book dates at your earliest opportunity using minimum numbers to avoid disappointment.
Q: I have a high profile visitor attending my event, what do I need to do?
A: If you have a request from, or would like to invite a high profile visitor such as a member of the Royal family, the local or Lord Mayor, an MP, a local councillor, a health minister, senior NHS figure or a local celebrity, in line with the Official Visitor’s policy, please email communications
Q: What AV do I need for my event?
A: For all events involving presentations, you will require a projector and screen. If videos are being played as part of the presentation you will require a PA system. Microphones are also recommended when hosting an event with more than 30 delegates. Clickers are also required to move along your presentation if the laptop is not placed on a lectern at the front of the room.
If an event has 100 people or more, you may require a technician to run the equipment for you.
Most venues will have a preferred AV supplier that they can recommend to you but Mersey Care use MSP for most events and they are set up on the system.
Q: I need help with a PowerPoint presentation for my event
A: Please submit your request using this general communications request form and our brand and design officer will review your request and we will respond within 10 working days.
Q: I would like to give out some promotional items at my event, how can I obtain these?
A: Promotional items are a great way to engage with patients, service users, carers, staff or potential recruits. Items may include mugs, pens, sticky notes or trolley coins. If you or your team want to order corporate goods, please check out this flowchart for a guide on what you'll need to do and visit YourSpace for more information.
Q: How do I promote my event?
A: Please speak with your relevant Communications Manager for advise on how to promote your event. Details for the Communicaions Team can be found on YourSpace.
Q: I would like photography and filming at my event, how do I organise this?
A: Link in with your relevant Communications Manager for more information on this. Details for the Communicaions Team can be found on YourSpace. Please note if photography or filming is required at your event, there will be an additional charge for this. For any event with filming or photography, consent forms will need to be completed by everyone attending the event.
Q: Someone attending my event has dietary requirements, what do I need to do?
A: All venues will cater for most dietary requirements. The Events Manager will check with all delegates if they have any accessibility or dietary requirements and arrange these with the venue.
Q: How can I book an interpreter?
A: Visit YourSpace to find out how to book an interpreter. Link in with the Events Manager when booking an interpreter to ensure all necessary arrangements have been made.
Q: Can I get disabled access at my event?
A: Most venues will have disabled access, this can be checked when viewing the venue. The Events Manager will check with all delegates if they have any accessibility requirements and arrange these with the venue.