Payroll deadlines

Everyone has a responsibility to ensure that all forms especially pay related forms are submitted to the Employee Lifecycle Team (ELT) or Workforce Information Team (WIT) for former Mid Mersey colleagues, within given deadlines.

Can all managers please be reminded of the deadlines (below) to ensure colleagues are paid on time and correctly. In September 2022, 85% of forms received into workforce were after the deadline resulting in colleagues not being paid on time or being paid incorrectly and advances being needed.

• 586 contractual change forms submitted. Of these 486 were received after the deadline resulting in a number of colleagues not being paid correctly through no fault of their own.
• 153 leavers forms submitted date. Of these 63 forms were received after the deadline or after the actual leaving date resulting in some overpayments.

**Please pay particular attention to the deadlines for December and January pay which are much earlier and no scope for movement. Also given this is Christmas, advances will be extremely difficult to facilitate.

The above dates are absolute deadlines however we would expect a leaver’s form to be submitted once a resignation has been accepted. Depending on band this should be 4, 8 or 12 weeks in advance. This would also be the time to begin the recruitment process, if appropriate, to ensure minimal disruption to the service.

Roster recording

To ensure pay is not affected absences for colleagues on health roster should be extended beyond the pay period, before rosters are locked, to ensure the information sent to payroll is accurate. This means absences should be extended with an end date beyond the roster finalisation deadline to ensure the pay file extracted is correct and no end date is transferred to ESR incorrectly.