Publish date: 21 July 2022
Weekly Bank Pay Cut Off
It has been agreed that we can extend the deadline for Bank shifts to be finalised to 9.30am each Monday. When the Monday is a Bank Holiday we will update you of the cut off for that week.
July Substantive Pay Cut Off
The deadline for finalising July’s substantive shifts is Thursday 4 August. Please ensure your roster is finalised by this date. Failure to do so disrupts payment of enhancements and overtime for the whole trust.
COVID Sickness – Rostered Staff
Due to changes in the COVID-19 reporting process, all COVID absence as of 7 July 2022 should be input as the 'COVID-19 sickness' reason. The previous reason has now been called *DO NOT USE AFTER 7.7.2022*COVID-19 and should no longer be used. This option will no longer appear as of 31 August. You may also notice that previous COVID-19 absence has changed to this reason – no action is required to amend these. If you have entered COVID-19 absence under the previous name since 7 July, you do not need to amend these – the rostering team will pick this up prior to pay submission.
COVID Sickness - ESR
For any new periods of COVID-19 sickness starting on or after 7 July 2022, sickness should be entered using the standard NHS OSP sickness scheme. To ensure that absences relating to COVID can continue to be reported, the related reason 'Coronavirus (COVID-19) – Test and Trace Contact' must be used. No other related reason should be used as this may lead to incorrect payments. Please note that you do not need to enter sickness in to ESR if you currently use roster for recording sickness.
Sickness
Sickness episodes entered in to roster should not be finalised until the end of the month along with rest of the substantive duties. This will then allow you to extend or amend the sickness as required. If a colleague is off sick in the latter stages of the month without a confirmed return to work date, please extend the sickness episode into the following month. This will keep the sickness open to allow you to correctly update the end date once the staff member has returned.
Breaks
As per Trust policy, Line Managers/Team Leaders should ensure that staff take breaks during their shifts (where applicable). This should be managed within services as part of the rota. Colleagues are required to take an uninterrupted break of at least 20 minutes when working time is more than 6 hours. The full policy HR39: European Working Time Directive can be found on Sharepoint.
Overtime
Managers should attempt to fill shifts through additional hours or bank before offering overtime. If overtime is offered this should be authorised and added to roster in advance of the shift being completed.
Please ensure you are selecting the correct 'Overtime' type when applying Overtime to shifts on Roster as this affects the amount staff are paid for these shifts
|
Weekday Overtime |
Applies to weekday shifts worked overtime by staff working above 37.5 hours per week |
|
Additional Hours |
Applies to shifts worked by Part Time staff working below 37.5 hours per week |
|
Plain Time Overtime |
Applies to Overtime worked by band 8a staff and above |
|
Sat Overtime |
Applies to shifts worked on a Saturday for staff working above 37.5 hours per week |
|
Sun Overtime |
Applies to shifts worked on a Sunday for staff working above 37.5 hours per week |
|
BH Overtime |
Applies to shifts worked on Bank Holidays for staff working above 37.5 hours per week |