Access to Hollins Park, LIP and V7

We want to continue to realise the benefits of hybrid working. The Trust has decided to continue to combine home working with working on site where appropriate and subject to service commitments. 

We recently conducted a survey on hybrid working for the staff whose base is one of the three current Trust headquarter buildings. We asked about your experience of home working during the Covid-19 pandemic and for your views on future long-term working arrangements. Visit YourSpace to see the results.

During this period:

  • Staff who are at home working should continue to do so until they are advised accordingly
  • Please continue to observe safe distancingwear a maskwash hands frequently and where possible open windows
  • Staff must continue to wear a surgical face mask in all areasat all times unless working alone in a non-clinical office
  • Staff working in smaller office spaces must continue to restrict staff numbers present and not exceed the agreed maximum room capacity
  • These guidelines are subject to further advice pending from NHS England.

Outlined below is some additional specific guidance for staff  normally based at Hollins Park, Liverpool Innovation Park (LIP) and V7.

Hollins Park

Staff should continue to work from home until they receive further advice and guidance. Maximum occupancy is displayed in all communal areas. If you or your team want to increase access to the building, please discuss with your line manager in advance.

Liverpool Innovation Park (LIP)

Staff should continue to work from home and continue to only access LIP when necessary. There should not be an increase in the footfall, or the periods of time staff spend within the building. Priority continues to be given to clinical staff needing desk space.

If a team wants to increase its presence at LIP, please contact: Nicola.Ashes@Merseycare.nhs.uk Head of Administration in the first instance who will coordinate requests and seek approvals on behalf of Lee Taylor, Chief Operating Officer.

V7 Building

Staff should continue to work from home and should only attend V7 with permission from a senior manager (head of department or above). Wherever possible, avoid face to face meetings – use MS Teams or other platforms. If you do enter V7, make sure that you give your name and contact details to reception staff so that they know how many people are in the building.

If a team wants to increase its presence at V7, please contact Emma.Welsby@merseycare.nhs.uk in the first instance who will coordinate requests and seek approvals.

A limited number of staff have been allowed to return to V7 building from 6 September 2021. One hundred staff will be able to use the building on a daily basis. This is in keeping with Government guidance for the NHS and also in keeping with our new approach to hybrid working (home and office). It will test its viability for long-term working.

The building has been set up to facilitate safe distancing. It is the responsibility of team managers to ensure that staff numbers, each day, do not exceed their allocated amount; however, you can trade with other teams, if possible, as needed. Building numbers will be routinely monitored. If you require an adjustment to these numbers please contact: Emma.Welsby@merseycare.nhs.uk

Canteens and bistros

There are limited opening hours for our canteens and bistros. Food and drinks must be takeaway only, please follow the link to YourSpace and further detail regarding Trust bistro/cafes.

Home working

There is no change in instruction to Trust staff following the implementation of Plan B in relation to working from home. 

Working safely

It is at the discretion of employers as to how staff continue working safely. Home working is one way to do this and is Government advice for those who are able to do so. Workplaces can be made safe by following COVID-19 secure guidelines for those who need to be in the work environment. Your manager will discuss with you how you can work safely and must make sure your workplace is safe.

Clinical colleagues and other staff who must attend their place of work to carry out their duties should continue to do so.

Colleagues who have been working remotely should agree with their line manager or clinical service manager the most appropriate location to work and effectively carry out their roles. Where there are any concerns or questions, please liaise with your manager. 

Service user and patient facing corporate colleagues, for example: Life Rooms, Safeguarding, Infection Prevention and Control must liaise with your line manager about working safely.

Corporate colleagues, for example: Finance, Workforce, IM, wherever practicable, should continue to home work. Remember to follow our Working from home guidance for your safety and wellbeing. Managers will continue to work with colleagues who are unable to home work on the best solution to enable them to fulfil their roles.

Incident reporting

As a Trust we are experiencing unprecedented challenges and patient safety incident reporting is of utmost priority to enable us to report on our level of incidents and reflect the impact of this on our patients and staff. This is all levels of incidents including those which result in low harm/no harm. Please report incidents using the links below.

Please contact the Patient Safety Team if you need support or have any queries in relation to patient safety incident reporting.

Masks  

It is imperative that all staff, clinical and non-clinical, including office based (unless working entirely alone), must wear masks at all times and in all areas.

Whilst taking a break, staff must continue to wear a mask unless they are eating or drinking when they can remove their masks but must maintain a two meter distance at all times. A clean mask must then be used for any other activities. The importance of wearing masks and how viruses spread and remain in the air for a while is very clearly demonstrated in an article in El País (national newspaper in Spain).

Non-clinical meeting rooms

Large non-clinical meeting rooms across our sites remain unavailable for booking unless for approved face to face training purposes. Work is being carried out to allow larger meeting rooms to be used in future across the geographical patch following guidance from infection prevention and control and health and safety but until then, meeting rooms will remain out of use.

We apologise for the inconvenience that this is causing but clinical areas had to be prioritised. As an alternative, all staff are asked to continue to use online meetings.  

Reduction in staff movement

The Trust is advising minimum staff movement across wards and, where possible, cohorting staff on outbreak wards. However, we also have to maintain staff and patient safety so there may be times when staff are asked to move to support a ward. Staff must adhere to instructions on the use of personal protective equipment, must be bare below the elbow, as outlined above, and wash hands to minimise the risk of cross infection.

RIDDOR reporting

The Reporting of Injuries, Diseases and Dangerous Occurrence Regulations (RIDDOR) require employers, self-employed and those in control of premises, to report specific workplace incidents. In response to COVID-19, the Health and Safety Executive (HSE) issued new guidance and instruction that requires the RIDDOR reporting of employee COVID-19 infections under the following circumstances:

  • if there is reasonable evidence that staff diagnosed with COVID-19 were likely exposed because of their work
  • an unintended incident at work has led to someone’s possible or actual exposure to coronavirus
  • a member of staff dies as a result of occupational exposure to coronavirus.

So that the Trust complies with this new guidance and instruction, a COVID-19 RIDDOR reporting panel gathers information through a number of sources, and scrutinises each case in detail. If agreed that the member of staff has met the criteria as stated above, a RIDDOR report will be completed and shared with HSE. 

Staff will be informed if their case has been shared with HSE although it’s unlikely that they will be contacted by HSE. The aim of sharing this information is to inform HSE about occupational diseases and dangerous occurrences so they can identify where and how risks arise, and whether they need to be investigated and provide advice about how to avoid work-related injuries, ill health and accidental loss.

Safety and contractors during the pandemic

Please find below a letter for contractors that outlines basic requirements for adhering to covid rules when entering our wards. Can you raise awareness of this and include it in any pre contract information you provide to any of your specialist nominated sub-contractors so that they are aware.

COVID-19 letter to Contractors

Visiting arrangements across Cheshire and Merseyside

Inpatient visiting arrangements

It has been agreed by the Strategic Co-ordination Group (28 January 2022) that visiting arrangements should be reinstated and organised by wards and departments. Visitors should be asked to wear face coverings for the duration of their visit which should be organised in outdoor spaces, where possible, or well ventilated areas.

Working from home - social distancing

Those people who’ve been able to work from home should continue to do so. If you’re in any doubt, please speak to your manager. Please follow Government guidance.

Working at home guidance